ANNUAL RECITAL - "BEAUTY AND THE BEAST" INFORMATION
Registrations are now open for our Annual Recital!
RECITAL INFORMATION 2025
“BEAUTY AND THE BEAST”
Our Annual Recital is seen by most of our students and teachers as the highlight of our school year. It involves all students from Kinder to Senior giving them the opportunity to perform in a fully developed production at Townsville’s wonderful Civic Theatre. We encourage you to read all the information in this note carefully to ensure you are happy for your child to participate.
IMPORTANT GENERAL INFORMATION
Ann Roberts School of Dance has a reputation for presenting an excellent, entertaining recital with outstanding production qualities, and our students have a brilliant time performing in it. Of course, it takes an enormous amount of planning and coordination to make this happen and we rely upon the cooperation of our parents and families to ensure everything runs smoothly and the students have a great experience.
There are three performances of the recital: Friday 5th December 6pm; Saturday 6th December 1pm and Saturday 6th December 6pm. The Friday and Saturday matinee performances will feature our youngest students – Kinder to Primary – in a special Prologue. This allows our little ones to be part of the show without having to stay up too late. All other students from Grade 1 and up will perform in all three shows.
If you are happy for your child/children to take part in the recital we must receive a completed permission form for each student via our website by Saturday 14th June. If you have difficulty submitting online, please contact the office by email.
Costume invoices will then be sent out and we must receive payment by 28th June.
In addition to the Costume costs, there will be a Theatre Levy of $45 per child. In recent years the cost of hiring the theatre and associated staff have risen enormously, and we can no longer cover these costs with ticket sales alone. Regretfully, this means we need to apply this additional levy to all students in the recital.
If your child is NOT taking part in the recital, we also need formal notification of this by email, or it will be assumed that they are participating, and a costume will be ordered.
We are not able to offer any refund once the costume is ordered.
PERFORMANCES
Prologue- Kinder to Primary– 2 performances – Friday 5th December at 6.00pm and
Saturday 6th December at 1.00pm
Main Concert – 3 performances – Friday 5th December at 6.30pm,
Saturday 6th December at 1.30pm and Saturday 6th December at 6.30pm.
· Ballet students in Grades 3 and above are invited to perform in the Finale. Students in Grades 3 & 4 performing in the Finale will require their own white tutu, comprised of a white Lycra leotard with separate Tutu skirt, in addition to their other costumes. First Class Dancewear has tutus available for sale. They will also have a tutu overlay, a headpiece, or other embellishments which are provided by the school at an additional cost - $50. Students in InterFound and Intermediate will use a costume hired from the school – a hire fee of $50 will apply. Advanced 1 and 2 students will use a hired tutu at a cost of $60.
· Payment for all costumes must be made no later than Saturday 28th June. Please note that if, after paying for the costume, your child is unable to perform in the concert, no refunds can be given. We cannot make any changes, once costumes are ordered. If you foresee any problem in paying by 28th June, please contact our office as soon as possible.
· For those families with children in multiple items requiring multiple costumes, we are happy to arrange a payment plan option for the costume costs. Just contact our office by email before the due date to discuss.
· Recital tickets will go on sale at the beginning of November and are available from the Townsville Civic Theatre and associated booking sites. All parents, family members and friends who wish to see the performance must have a valid ticket, as do any students who plan to watch any section of the concert.
COSTUMES
We order our costumes from Australian suppliers and try to keep the costs as low as possible. To ensure timely delivery of our costumes, they are ordered and paid for in early July which is why we require payment in advance.
Students will be measured for costumes by teachers in class.
Once we have reached the closing date for the return of permission notes, the costumes will be finalized, and invoices sent.
If you foresee any difficulty in paying for your costumes immediately, please contact our office.
Costume fees are capped at a set price according to grade.
Once the costumes have arrived Teachers may bring them to class to try on the students. Costumes will not usually be distributed in class at that time. Parents must come to the office to collect the costumes so that payment can be verified.
Each class will have a Costume Display class in the final weeks before the recital when parents are invited to watch their child performing in costume with their class group. It is vital that each child has a parent or carer attending these Costume Displays as important information will be relayed regarding hair and make-up requirements, theatre rehearsals and performances.
CONDITIONS FOR STUDENT PARTICIPATION IN THE RECITAL
v Students must attend all classes in terms 3 and 4.
Classes that have only one class per week will start recital work from the beginning of Term 3. If your child will be absent from class for any reason, other than illness, you must advise the teacher before submitting your permission form.
v Students must attend all additional recital rehearsals including the “Full Run” rehearsals at Pirani Hall and all rehearsals at the Civic Theatre.
v All fees must be paid, including Term fees, Eisteddfod and private lessons, Exams and Vacation Schools.
v Costume Invoices will be sent to all families who have returned completed permission forms. Closing date for permission notes is 14th June. The costume invoice will include the Theatre Levy of $40 per child.
v Full costume payment must be received by our office not later than Saturday 29th June, unless a payment plan has been formally established.
v Ballet students in Intermediate Foundation and above must attend three classes per week to be eligible to participate in the Finale.
These conditions are compulsory for all students and will be strictly adhered to.
RECITAL REHEARSALS
Most recital preparation and rehearsal will be done in usual class time, so it is vital that your child attends all classes in Terms 3 and 4.
Ballet students participating in the Finale will be required to attend some additional rehearsals and these will be advised as soon as possible.
There are some very important additional rehearsals for all students taking part in the recital and they are:
FULL RECITAL RUN REHEARSALS – Saturday 15th and Sunday 16th November
As the name suggests these two rehearsals allow us to run the concert with every item in order. Both rehearsals are held at Pirani Hall. They provide the teachers with an insight into the continuity of class items and help establish efficient entrances and exits for each class. They also provide our production crew with the opportunity to gauge requirements in terms of lighting, set, props and microphones.
· Main Concert on Saturday 15th November from 2.45pm, and
· Prologue and Main Concert on Sunday 16th November from 10am.
No costumes are required – just usual dancewear. Students are not necessarily required to stay for the whole rehearsal. We will allocate an approximate performance time for each class item, and students can leave once they have finished their item. Of course, students who are in multiple items will be required to stay until they have performed all of their routines. A detailed schedule will be sent out by email as soon as possible – usually early in Term 4.
CIVIC THEATRE REHEARSALS
From Wednesday 3rd December there will be no more classes at any of our studios. All students will instead be required to attend rehearsals at the Civic Theatre.
Dates and times to be advised.
CIVIC THEATRE PROTOCOLS
All students will be assigned a dressing room, either in the main section of the theatre, or in C2 – the addition at the rear of the building. All dressing rooms are shared, communal spaces.
NO PARENTS WILL BE PERMITTED IN DRESSING ROOMS, GREEN ROOM OR BACKSTAGE.
We will establish a ‘check-in’ desk at the entrance to C2 where parents will drop off their child or children. They will then be taken to their designated dressing room area where they will be supervised by staff or senior students. They can be collected from the same desk immediately following their performance or at the end of the Act in which they perform.
All students arrive dressed in costume and fully groomed for their performance. If they are going into the theatre to watch the remainder of the performance, please pack a change of clothes.
THEATRE REHEARSALS AND PERFORMANCES – RULES AND TIPS
The Don’t list
× No children are allowed out of the theatre without a parent or guardian.
× No parents are allowed into the auditorium during rehearsals or backstage during rehearsals and performances
× There will be no loitering or running in theatre corridors. Children must remain in dressing rooms unless on stage.
× Costumes are not to be left at theatre overnight. All belongings must be taken home after each rehearsal & performance.
× No jewellery is to be worn on-stage - including earrings – unless as a specified part of a costume. No member of staff will take responsibility for jewellery.
× No nail polish or tattoos to be worn.
× Glitter is not permitted anywhere at the theatre. This is Townsville Civic Theatre policy.
THEATRE REHEARSALS AND PERFORMANCES – RULES AND TIPS
The Do list
ü Name your child’s costume, shoes and all other belongings – remember there will be dozens of children with exactly the same costume and shoes.
ü Ensure that all fees, payments for costume hire, costumes and accessories have been paid before we start rehearsals at the theatre.
ü Bring your own repair kit with safety pins, needle & thread (white/black), Band-Aids, hair-ties, bobby pins & hairpins, hairspray & gel.
ü Purchase a ticket for your child if they are going to watch the earlier or remaining sections of the Recital. If your child is watching prior to performing please ensure they have their hair and make-up already done. Please ensure your child has an appropriate change of clothes as no costumes are to be worn in the auditorium.
ü Let a teacher or another parent know if your child is going in to watch before or after their item so they can help them change in or out of their costume if necessary.
ü Students will be allocated a dressing room, with many of our younger students positioned in C2 (the annex at the rear of the theatre). Children must be taken to the check-in desk at the rear of the theatre or C2 and must be collected from the same.
ü Students will not be permitted to leave the theatre without a parent or guardian. We will not allow them to go out to the carpark to find their parent/guardian.
ü Bring a snack and water bottle – no cordial, soft drinks, lollies or other potentially sticky, messy foods.
ü Be on time to enter the auditorium for the performance . If you are late you won’t permitted into your seats until the next intermission.
IMPORTANT DATES TO REMEMBER
Saturday 14th June Permission form closing date
Saturday 28th June Costume payment closing date
Saturday 15th November Full Run Rehearsal – Main Concert only
Pirani Hall from 2.45pm
Sunday 16th November Full Run Rehearsal – Prologue and Main Concert
Pirani Hall from 10am
Monday 24th to
Saturday 29th November Costume display classes.
Schedule to be advised in Term 4.
Tuesday 2nd December Final regular classes for 2025
Wednesday 3rd December Civic Theatre Bump-in & Rehearsals as required
Thursday 4th December Civic Theatre Rehearsals as required
Friday 5th December Performance: Prologue & Main Concert 6pm
Saturday 6th December Performance: Prologue & Main Concert – 1.00pm
Performance:s Main Concert 6pm
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All recital information will be posted on our website: www.annroberts.com.au. Our website is well maintained so the information will be regularly updated. We will also post all information on our private Facebook group – “In the Loop”.
Classes resume for 2026 on Saturday 31st January, 2026
PLEASE NOTE!!!!
IF YOUR CHILD IS NOT TAKING PART IN THE RECITAL, YOU MUST ADVISE THE SCHOOL BY EMAIL – admin@annroberts.com.au
IF WE DO NOT RECEIVE NOTIFICATION, WE WILL ASSUME YOUR CHILD IS TAKING PART AND YOU WILL RECEIVE AN INVOICE FOR A COSTUME.
